Discover the answers to all your questions about HOA Management
Seamless HOA Communication – Anywhere, Anytime
Everything You Need, All in One Place
Homeowners can pay dues, track transactions, and stay updated—all from the comfort of their home or office. Meanwhile, the board can efficiently manage homeowner profiles, expenses, and communications with just a few clicks.
✅ Homeowner Directory & Balance Tracking – Quick access to resident info and outstanding dues
✅ Lot Compliance Monitoring & Automated Notices – Stay ahead of violations with instant alerts
✅ Vendor & Document Management – Keep everything organized in one place
✅ Secure Login & Online Payments – Safe and easy access for everyone
✅ Announcements, Events & Clubhouse Reservations – Keep the community informed and engaged
✅ Service Requests & Violation Reporting – Streamline issue resolution
Stay Connected Anywhere
Our business-grade phone system ensures that no call, voicemail, or fax gets lost. Whether you're at your desk, on the go, or working remotely, our system keeps communication flowing.
📞 Automated Attendant – Professional day & night greetings for seamless call handling
📩 Voicemail to Email – Access messages from your phone or have them sent straight to your inbox
📠 Fax to Desktop – Receive faxes digitally for easy access and organization
📞 Caller ID – Know exactly who's calling before you answer
📡 Simultaneous Ring – Your desk phone, mobile, or any other phone can ring at the same time—never miss a call again.
With our fully integrated website and phone system, your HOA will operate more smoothly than ever. Say goodbye to communication gaps and hello to effortless, reliable, and professional community management! 🚀
"The difference between something good and something great is attention to detail."
Keeping Your HOA Organized & Efficient.
We handle the day-to-day operations so your board can focus on making the best decisions for the community.
✅ Board & Membership Support – Prepare meeting agendas, provide consulting, and issue notices
✅ 24/7 Emergency Assistance – Always available for urgent issues
✅ Community Compliance – Conduct weekly inspections and enforce HOA rules
✅ On-Site Supervision – Oversee maintenance crews & ensure smooth operations
✅ Financial Management – Collect dues, issue invoices, and offer multiple payment options
✅ Vendor Coordination – Obtain custom quotes for lawn care, snow removal, and property maintenance
✅ Community Engagement – Foster a positive HOA atmosphere and maintain homeowner relationships
Expertise That Strengthens Your HOA.
We provide the guidance and resources your HOA needs to stay compliant and operate effectively.
✅ Architectural Compliance – Process and approve requests efficiently
✅ Legal & Insurance Support – Manage insurance claims and coordinate legal services at discounted rates
✅ Board & Committee Training – Educate HOA leadership for better decision-making
✅ Document Management – Provide resale and refinancing documents to lenders and title companies
✅ HOA Governance Review – Analyze CC&Rs, rules, and regulations for necessary updates
Transparency & Accountability You Can Trust.
We take the guesswork out of HOA finances, ensuring accuracy, compliance, and financial stability.
✅ Accurate & Timely Financial Reporting – Complete monthly and annual reports for easy board review
✅ Budget Planning & Reserve Management – Assist with budget preparation and long-term reserve analysis
✅ Payment Processing & Collections – Handle assessments, late fees, special assessments, and delinquencies
✅ Vendor Payments & Invoice Approvals – Streamline payments with board oversight
✅ Regulatory Compliance – Ensure proper tax filings, escrow processing, and FHA questionnaire completion
✅ Cost-Effective Audits – Maintain organized financial records to reduce external audit costs
Keeping Your Community Beautiful & Functional.
A well-maintained HOA boosts property values and enhances quality of life. We ensure your community stays in top shape.
✅ 24/7 Emergency Maintenance – Fast response for urgent issues
✅ Preventative Maintenance Planning – Avoid costly repairs with proactive care
✅ Capital Reserve & Improvement Management – Oversee major projects based on reserve study timelines
✅ On-Site Inspections & Vendor Coordination – Ensure quality service and compliance with contracts
✅ Permit & License Management – Keep all necessary documentation up to date
✅ Community Appearance & Safety – Conduct regular inspections and recommend improvements
Convenient, Transparent & Always Accessible.
🌐 CoreHOA: HOA Management That Moves at the Speed of Clicks.
✅ Custom Community Website:
Every HOA gets a sleek, user-friendly website designed to keep board members and homeowners connected, informed, and empowered.
✅ Effortless Document Management:
Instant access to association records, including board meeting minutes, monthly reports, and financial statements—all in one secure place.
✅ Board-Exclusive Portal:
Board members get special access to financial records, meeting follow-ups, and key association data for easy oversight and decision-making.
✅ Instant Communication:
Send mass emails, newsletters, and important announcements with just a few clicks—keeping everyone in the loop.
✅ Seamless Dues Collection:
Homeowners can pay assessments online with credit cards or eChecks. Plus, automatic late-fee reminders reduce delinquencies without board involvement.
✅ Quarterly Newsletters:
We help create and distribute professional, engaging newsletters to keep your community informed and connected.
✅ Easy CC&R and By-Laws Access:
Homeowners can quickly reference rules and regulations anytime, fostering better compliance and fewer disputes.
✅ Homeowner Feedback Hub:
A streamlined recommendation and complaint database ensures no voice goes unheard, making it easy to track and address concerns.
Experience & Qualifications
We bring decades of combined expertise to HOA management. While we've been running our own business since 2014, our team had already spent 10 years prior mastering the industry. With each team member averaging 15 years of experience, we offer deep knowledge, proven strategies, and a track record of success—ensuring your community gets the best in the business.
Of course! We’re happy to connect you with current clients who can speak to our expertise and results.
Financial Management
We go beyond standard annual budgeting—we create a strategic 5-year financial plan tailored to your HOA’s needs. This forward-thinking approach ensures financial stability, smarter reserve planning, and fewer surprises, keeping your community on solid ground for years to come.
We provide full financial transparency, real-time reporting, and easy homeowner access to financial statements and invoices
We handle all aspects of financial management, from billing and collections to delinquency resolution, ensuring accurate and transparent reporting.
Yes! Our system allows homeowners 24/7 online access to all essential documents.
Maintenance & Vendor Management
We conduct regular inspections, track maintenance schedules, and quickly address repair needs before they become major issues.
We work with your preferred vendors if they’re meeting expectations—no forced changes. If new vendors are needed, we source, vet, and manage them based on experience, reliability, and cost-effectiveness. We also keep insurance records on file and ensure all vendors meet compliance standards, so your community gets top-tier service with zero hassle.
We have a rapid-response system in place and work within your budget to address urgent repairs without unnecessary delays.
Compliance & Legal Matters
We use proactive communication, regular inspections, and structured enforcement processes to maintain community standards.
We follow a structured and fair enforcement process that includes notices, warnings, and escalation as needed—while promoting community harmony.
Yes. We stay fully up-to-date on all local, state, and federal HOA regulations to ensure compliance and protect the association.
Communication & Community Relations
We provide multi-channel communication to keep everyone informed, including email, phone, text, and an online portal for easy access to documents, updates, and payments. Plus, our AI-powered chatbot is available 24/7 on our website to answer homeowner questions instantly, ensuring fast and efficient support anytime.
We emphasize transparency, professionalism, and active listening to maintain a respectful and fair community environment.
Our philosophy is simple: people come first. When conflicts arise, our first step is to listen, empathize, and understand the situation. We take a solution-oriented approach, using clear communication, mediation, and fairness to resolve issues quickly while ensuring all parties feel heard and respected.
We believe in respect, fairness, and a service-first approach—helping communities thrive through positive interactions and clear expectations.
Technology & AI Integration
We use Cinc Systems (www.cincsystems.com), a powerful HOA management platform that streamlines everything from payments and financial reporting to document storage, maintenance requests, and homeowner communication. With the Cinc homeowner app, residents can easily pay dues, submit service requests, access important documents, and stay informed—anytime, anywhere. This ensures a seamless, transparent, and efficient management experience for both homeowners and board members.
Yes! Our AI-powered chat and automation tools streamline communications, maintenance scheduling, and homeowner support—saving time and reducing hassle.
Yes! We offer a fully functional community website where homeowners can pay dues, book amenities, view announcements, and access documents
Yes. Our platform includes secure electronic voting and surveys, making it easier than ever for homeowners to participate in community decisions.
Emergency Preparedness & After-Hours Support
We have emergency response plans in place to ensure quick action and clear communication in critical situations.
We use real-time alerts via text, email, and phone to keep homeowners informed instantly.
We provide 24/7 emergency support, so you’re never left without help when you need it most.
Board Training & Transition Planning
We handle the entire transition process seamlessly, ensuring no disruption in service while quickly integrating our management system.
Yes. We provide comprehensive board training to ensure your leadership team is confident and effective in their roles.
We work best when the board is engaged and communicative—but we handle the heavy lifting so you can focus on long-term goals.
Simple. Transparent. The Best Value in HOA Management.
At Core HOA, we believe in clear, upfront pricing with no hidden fees—just straightforward, affordable management that delivers results.
✅ $17 per Door/Unit – You get full-service HOA management for just $17 per home in your community.
✅ AND $300 Monthly (Minimum for fewer than 20 Units) – Even smaller communities receive the same high-quality service without inflated costs. That’s it.
No hidden fees.
No surprise charges.
Just premium HOA management at a fair price.
We’re confident in our pricing, but if you get a lower legitimate offer from another HOA management company, we’ll match it.
✅ No Games. No Gimmicks.
✅ Match Any Competitor’s Written Offer
✅ Same High-Quality Service at the Lowest Price
Why choose anyone else when you can get the best service for the best price?
At Core HOA, we believe in simple, transparent pricing with zero hidden fees. Unlike other management companies that nickel-and-dime communities with excessive add-ons, we bundle all essential services into our flat $17 per door fee (+ $300)—no surprises, no extra costs. The only additional fee we charge is a one-time $175 setup fee when a homeowner sells their home. This fee is charged to the homeowner, not the HOA. That’s it!
Core HOA vs. The Rest of the Industry
The Core HOA Advantage
✅ No Hidden Fees – What you see is what you get.
✅ No Extra Charges for Meetings or After-Hours Calls – Full service means full service.
✅ Transparent & Predictable Pricing – Know exactly what your community pays every month.
✅ Cost Savings Without Compromise – We provide the same high level of service while eliminating unnecessary fees.
Other HOA management companies nickel-and-dime communities, charging extra for basic services that should be included—we absorb those costs into our simple, flat-rate pricing. With Core HOA, you pay less and get more.
🚀 Get the best HOA management at the best price—contact us today!